Remote Work Policies and Guidelines

"Remote means work from anywhere! Stop adding location requirements to your remote jobs!" These are common complaints I hear on this platform so I wanted to break down WHY there are often location requirements on remote jobs. First, a definition: remote means you're not working from an office. It doesn't mean you can work from anywhere. A job can be remote and still have: - location requirements - time zone requirements - a requirement around working from a consistent location - requirements around your home office setup or environment Remote doesn't inherently mean that there's complete location flexibility, that the company operates asynchronously, or that you can work from anywhere. When making these decisions, remote companies are considering things like tax laws, security concerns, regulatory considerations, the ability to provide benefits and comply with HR laws which vary by state/country, and cultural/cost implications that may come with people being in different time zones or locations. Every company is going to do a cost-benefit analysis when deciding how to structure remote work, and that means that a job can be remote, but still have a lot of constraints on where and when the work is done.

I had initially decided I wasn’t going to post about Amazon’s RTO mandate because there was already so much noise, but the more I hear of current employee reactions and experiences, the more I am compelled to add my thoughts to the conversation.   Because I don't believe that the backlash from employees about Amazon’s RTO mandate is about remote work.   Instead, it's about a profound breach of trust they are feeling, shaking the foundation of #employeeengagement and #employeeexperience at Amazon.   Where and how did the trust get broken? A few examples I have been hearing from current employees…   💔 Employees who were hired in the last few years during a time of heavy remote work, hired under the guise that their roles would always be remote, feel that the trust has been broken because this is not the expectations they agreed to.   💔 Employees who first heard about the RTO from the news instead of their own leadership feel like they can no longer trust their leaders for open communication and transparency.   💔 Employees who have altered their lives as a result of remote work now have to upend them (again), making them feel unheard and uncared for, another breach of trust.   Trust is the cornerstone of any successful organizational culture. Trust is what drives innovation and collaboration, organizational commitment, and high performance.   It takes time to build but can be broken in an instant.    And when trust is broken, it reverberates through every aspect of the employee experience, making people doubt your decisions and motives, making them anxious for the next change, making them wonder if they belong.    They become suspicious. And suspicious people aren't engaged or productive.   That's what we are seeing with these Amazon employees. It's not about WHERE they work, it's about how they feel they have been treated and the mistrust they now feel.   As Amazon moves forward, it will be interesting to see if and how they prioritize rebuilding this trust by fostering open communication, honoring commitments, and demonstrating genuine care for employee well-being. #iamtalentcentric

All is not well in fully-remote OR fully in-office work. While new Gallup research reveals that fully remote workers are more engaged than even hybrid workers (and fully on-site workers are the least engaged - a slap in the face of RTO), they aren't thriving the most - hybrid workers are. It's perhaps no surprise (to all but some CEO's and managers) that fully on-site workers are thriving the least. Interestingly, hybrid workers experience the most stress (just a hair more than fully remote), and disturbingly, fully remote workers are more likely to experience anger, sadness, and loneliness - by a decent margin. Gallup believes that physical distance can create mental distance and that work becomes "just work" without deeper connections with coworkers that can be more easily formed from spending time together in person. They also think that it's the autonomy that comes with remote work which can create stress and lead to the negative emotions mentioned above. I think these are very interesting findings, and I would like to believe that most companies would take the time to reflect on them and take appropriate action. Here's what I think companies can do: 1. Address the emotional well-being of remote workers with regular check-ins, mental health resources, and virtual social activities to combat isolation. 2. Optimize hybrid work environments by creating create clear boundaries between work and home life, help their workers manage workloads effectively, and ensure hybrid workers aren't overcompensating with longer hours. 3. Explore the advantages of remote work, seek to understand what drives the higher engagement and apply these lessons across all work arrangements. 4. Given that each work arrangement faces different challenges, develop tailored well-being strategies for each work type. A one-size-fits-all approach isn't the way to go. 5. Ensure that remote workers have career development opportunities, opportunities to develop meaningful social connections, and achieve work-life balance to close the thriving gap. 6. For companies that are (or are considering moving to) fully in-office work, reconsider hybrid and/or remote work for the clear benefits. I know - wishful thinking, especially for #6. Here's the full Gallup report: https://lnkd.in/ezQB4K5q #WellBeing #EmployeeEngagement #WorkLifeBalance #FutureOfWork #RTO

We’ve been running a small experiment in our remote team lately: Can we make collaboration a bit more synchronous again, without adding more meetings? We started using a virtual office tool internally to make presence more visible. Not to be “always on”, but to make it easier to see: - who’s around - who’s in focus mode - who can quickly help unblock something My main learning so far: A surprising number of decisions don’t need a 30-minute call or another async thread. They just need a 3-minute clarification while the context is still fresh. That has improved two things for us: faster decisions and better inclusion. It’s simply easier for remote colleagues to jump into a question at the right moment, instead of needing the perfect calendar slot or being added to the right meeting. For me, that’s been a useful reminder: good async collaboration is essential, but a bit more intentional real-time presence can remove a lot of friction. Not more meetings, just fewer coordination barriers. Have you tried something similar in your team? #remotework #hybridwork #teamculture #collaboration #futureofwork

Culture is not a vibe. It’s a system. And it can be your strongest business moat. Here's how Athyna maintains an employee engagement score of 92/100 (80 = excellent, 100 = perfect) as a fully remote global team: ↳ Created a dedicated welcoming process where the whole team greets new hires 𝗯𝗲𝗳𝗼𝗿𝗲 they even start ↳ Built regional “hubs” to foster community while staying remote ↳ Dedicated a Slack channel for peer recognition—where praise is public, frequent, and encouraged ↳ Enabled lateral moves between teams so people can grow without needing to "climb" ↳ Sends quarterly engagement surveys—with actual follow-ups ↳ Built an employer brand that generates inbound Talent The result: a web of system that embeds good culture into the company's DNA. Athyna has never spent a dollar on talent marketing. The culture 𝗮𝘁𝘁𝗿𝗮𝗰𝘁𝘀 top talent.  The systems 𝗿𝗲𝘁𝗮𝗶𝗻 them.  The talent perpetuates their culture. You don’t need 10 SaaS tools to build a great culture.  You need intention. Consistency. And the belief that treating people well works. Here's a behind-the-scenes interview I did with founder Bill Kerr on the mechanics and philosophy behind it all (link below 👇)

Most HR teams think their onboarding is solid. → Laptop ready. → Paperwork completed. → First day meet and greet? Check. But here is the truth we see behind the curtain: Most teams skip the parts that matter most for long-term success. Here are two steps most teams forget during onboarding and what to do instead. 1. 𝗖𝘂𝗹𝘁𝘂𝗿𝗲 𝗰𝗹𝗮𝗿𝗶𝘁𝘆 𝘁𝗵𝗮𝘁 𝗴𝗼𝗲𝘀 𝗯𝗲𝘆𝗼𝗻𝗱 𝘁𝗵𝗲 𝗵𝗮𝗻𝗱𝗯𝗼𝗼𝗸 Telling someone your values is easy. Showing them how the team 𝘳𝘦𝘢𝘭𝘭𝘺 works is the magic. New hires do not struggle with the handbook. They struggle with the unwritten rules. Give them real language instead of vague gestures. For example, instead of asking… "Do you use Slack?" Try saying… "Our team lives in Slack during business hours. We expect same day responses for most messages and a quicker reply if it is from your manager or during core hours." Other examples to spell out clearly: • How often leaders drop in for updates • When cameras are expected on • How people give feedback • When it is okay to block focus time • Preferred communication style (short pings or detailed notes) And pair them with a culture buddy. Someone who can answer real questions like "Is it normal to send a calendar note before messaging the VP?" That saves so much social anxiety and avoids awkward first month missteps. 2. 𝗥𝗼𝗹𝗲 𝗰𝗹𝗮𝗿𝗶𝘁𝘆 𝗮𝗻𝗱 𝗺𝗲𝗮𝗻𝗶𝗻𝗴𝗳𝘂𝗹 𝗲𝗮𝗿𝗹𝘆 𝗰𝗵𝗲𝗰𝗸𝗽𝗼𝗶𝗻𝘁𝘀 A job title is not direction. People want to know exactly how to succeed. → Get specific. → Paint the picture. Instead of saying… "You will lead onboarding." Try… "In your first 30 days, you will run onboarding for three new hires. Success looks like zero missed system access steps, plus a feedback survey score of 4.5 or higher." Then schedule a 30 day check in. Not to judge. To support. Ask questions like: "What has been clear so far?" "What has been confusing?" "Where do you need resources or examples?" And tell them one thing they are doing well. Everyone needs a confidence anchor early. Strong onboarding is not fancy. It is clear, human, and consistent. Which onboarding detail made the biggest difference for you in a new role? If this sparked ideas, share it with another HR pro building better onboarding. #OnboardingTips #HRLeadership #PeopleFirst ♻️ I appreciate 𝘦𝘷𝘦𝘳𝘺 repost. 𝗪𝗮𝗻𝘁 𝗺𝗼𝗿𝗲 𝗛𝗥 𝗶𝗻𝘀𝗶𝗴𝗵𝘁𝘀? Click the "𝗩𝗶𝗲𝘄 𝗺𝘆 𝗡𝗲𝘄𝘀𝗹𝗲𝘁𝘁𝗲𝗿" link below my name for weekly tips to elevate your career!

I have made and saved a lot of money using remote teams across all of my companies.  Here’s how you do it: Almost every business could use at least some remote talent. It’s a great way to access a broader talent pool than your local area. You can also lower overhead costs — less office space, lower bills, and even hire talent from other countries. So how do you get the most out of a team that you don’t see face to face? Step 1: Define your objectives and needs Nail down your biggest reason for building a remote team. Broaden your hiring pool? More flexibility? Lower costs? Your main goal guides your future decisions. Then, assess which of your positions are suitable for remote or hybrid work. — Step 2: Develop a remote work policy A solid policy sets the tone and expectations for your team. Try to answer all questions ahead of time. Clarify Scope and Purpose: •  Who is eligible to work remotely? • For hybrid, how many days? • Is there a distance requirement? Set Communication Standards: • When should people be online and available? • What communication tools should they use? Security Protocols: Password manager?  VPN? Are you providing work equipment or expecting BYOD? — Step 3: Update your hiring process Build remote-specific job descriptions: Highlight skills like self-discipline and communication. Use diverse recruitment channels: Remote-specific job boards and communities. Tailor interviews for remote readiness: Include video calls and assess their home office setup. — Step 4: Find the right tools & technology Equip your team with tools that support collaboration and productivity. You’ll probably need: • An async communication hub (like Slack) • A video call platform (Google Meet) • A project management tool (Asana or Trello) • Hardware/software support Provide equipment or offer a stipend. — Step 5: Establish clear communication guidelines Effective communication is the backbone of remote work. Do you need people to: • Set online statuses? • Post daily updates? • Follow a response time rule? • When do you need people available for video calls? Make sure to set regular meetings and check-ins. Weekly stand-ups and monthly all-hands help keep everyone aligned. — Step 6: Build a strong team culture Strong remote teams thrive on culture and connection. Start with thorough virtual onboarding. Set up meet and greets and mentoring sessions. Add regular team activities: • Virtual coffee breaks • Game time • Casual Slack channels Celebrate everything: • Individual and team wins • Holidays • Company milestones — Step 7: Keep tabs on performance Address concerns head-on with clear goals and regular feedback. Set SMART goals: Specific, Measurable, Achievable, Relevant, and Time-bound. Schedule quarterly reviews. Focus on outcomes — not hours worked. — If you’re interested in remote staff for your teams. Comment below or message me and I’ll get you connected.

As a leader, holding regular one-to-one meetings with your direct reports is not optional. It is fundamental to strong leadership and effective business operations. These conversations are invaluable for sharing updates, understanding workload pressures, and addressing the issues that matter most to each individual. In hybrid or remote settings, their importance becomes even more pronounced. Without these touchpoints, trust weakens and engagement declines. Skilled leaders understand that their role in these meetings is not to dominate, but to listen. A useful benchmark is to spend 70% to 80% of the time listening, and no more than 20% to 30% speaking. This creates space for your team member to think aloud, feel heard, and build confidence. Consider these three principles to strengthen the impact of your one-to-ones: Rescheduling may sometimes be necessary, but avoid cancelling altogether. It sends an unspoken message that your team member’s time or concerns are not a priority. Consistency builds trust, while disruption can undermine it. These meetings are primarily for them. Encourage your team member to set the agenda, raise questions, and surface challenges. Your role is to listen actively, ask thoughtful questions, and support their problem-solving. There is no need to steer the conversation unless asked. Allow enough time for meaningful dialogue and avoid ending the session abruptly. Rushing the conversation, especially when important or sensitive topics emerge, may discourage openness and reduce future engagement. To help manage my own speaking-to-listening ratio, I use Microsoft Teams' Speaker Coach. It provides a simple breakdown of my speaking time, highlights when I am dominating the discussion, and offers feedback on tone, pace, and inclusivity. The real-time prompts help me pause, ask more intentional questions, and ensure others have the space to express themselves fully. Why not try it today with your Friday catch-ups? #Business #Leadership #Engagement

I’ve onboarded remote hires across time zones, continents, and cultures. And here’s what I’ve learned: Remote onboarding doesn’t ⭐fail⭐ because of location. It fails because of assumptions. Assuming someone will “just speak up.” Assuming they’ll know what success looks like. Assuming they feel like they belong. Without hallway chats or shadowing, remote employees miss all the informal context that makes onboarding feel human—not just functional. Here’s how I’ve made it work: 💬 Over-communicate expectations and priorities 🎥 Use video, even for 15-minute check-ins 📅 Create a rhythm of connection—1:1s, team intros, buddy syncs ☕ Encourage informal conversations (yes, even virtual coffee chats) Remote doesn’t have to mean disconnected. In fact, with the right systems, it can feel even more inclusive. It took me many years of learning the hard way to build this out. And I’d like to share it with you, no strings attached. (see link in comments) That’s why I built these practices right in our Manager Onboarding Kit—to help leaders support their teams with intention, no matter where they are.

Here's a worrying finding. Remote work doesn’t just change where we work. It changes who gets rewarded. A study of 1,000+ software engineers at a Fortune 500 company uncovered something powerful - and deeply gendered. When senior female engineers worked in-person, they gave 28% more feedback to teammates than women on remote teams. Why does this matter? Because giving feedback, mentoring juniors, and smoothing team dynamics takes time. It’s essential - but it’s rarely recognised or rewarded. As a result, women working in proximity saw their own output drop - writing less than half as many programs per month as their remote peers. They were also less likely to get pay rises. For senior men, proximity had much less impact. They gave only slightly more feedback in person - so their productivity stayed high and pay largely unaffected. This is invisible labour in action. And remote work, perhaps unexpectedly, reduced that 'burden' for women. For me, there are some clear issues that this research identifies: firstly, the important work of pastoral care and team support and development is often undervalued, under-rewarded and invisible. This is crucial work and needs appropriate recognition. Secondly, this work is disproportionately falling to women, who risk being penalised for it. As hybrid models become the norm again, we risk slipping back into old patterns - where women shoulder the bulk of “relational” team work, and pay the price in performance metrics and progression. I urge leaders to consider the following: * If you’re not measuring and rewarding this work, you’re entrenching inequity * If your culture still equates visibility with value, you’re missing key contributions * If hybrid work isn't designed *with equity in mind*, it won’t deliver equity in outcome * Invisible labour is still labour. It’s time we treated it that way * The 'work' of developing a team is crucial and needs to be both encouraged and appropriately rewarded 👉 How is your organisation designing hybrid for fairness - not just flexibility? You can read further details on the study in this HBR article: https://lnkd.in/ejTzrJGN #GenderEquity #RemoteWorking #FlexibleWork